General Information
There is no full time box office service, the Facilities Rental Office can not handle tickets or public information phone calls regarding your production other than dates and times. We do have a lobby showcase and will be glad to post your playbill there.

The auditorium seats 1,560 on the orchestra level and 544 in the balcony. A moveable partition can be drawn across the orchestra seating at the balcony edge when smaller audiences are expected; seating is then limited to 1000. Wheelchair seating areas are on the orchestra level.

No smoking, food or beverages are allowed in the auditorium and intermission refreshment sales are restricted to the lower lobby. Restroom facilities are adjacent to the lower lobby.

The auditorium lobby is accessible by easy ramp from street level or 4 steps. Tables for product sales are available on request, two box offices are in the lobby one has a ClearCom headset position. The high school’s cafeteria and music classrooms are convenient to the lobby and available to rent, contact the Facilities Rental Office for details.

The orchestra pit is 500 sq feet and will accommodate 40 musicians. Chairs and music stands are available. The pit is normally covered which adds to the stage apron area, there is a nominal fee to have the pit uncovered for use. The upright Baldwin in the pit is available as is, at no charge but if tuning is requested you will be billed for that service.

Local regulations require police and EMT presence when the public is in the building for a performance, these personnel will be available for box office and performer security. The number of officers and duration of service will be determined from information on the application form. A building mechanic is on duty to monitor the lobby I auditorium and provide assistance in that area as well as attending to any facilities problems that might arise.

A pay phone is available for the public in the lobby and phone/fax service is available in the facilities rental office for official business.

Acceptable Use Policy
The Director of Finance for the Lynchburg City Schools has the final signature authority for rental contracts. The Lynchburg City Police Department reviews all contracts to determine the level of security necessary to satisfy existing city codes. The type of event, program content, target and expected audience are factors used by all parties involved in final approval of the rental contract. Vulgarity, nudity, violent behavior, or the potential for these acts to occur because of program content is all covered in the standard City of Lynchburg acceptable use codes. Lynchburg Police officers will enforce these codes using appropriate measures. If, in the course of preparing and executing the rental contract, new questions arise regarding acceptable use, those concerns must be satisfied before the contract will be approved.
The required police and fire (EMT) persons may be augmented with but not replaced by your private security.

House Draperies
▪ Four sets of legs and borders
▪ Three full-stage travelers
▪ One white cyclorama
▪ Motorized main drape
▪ One black scrim

House Dimensions
▪ Proscenium width (variable) 48 ft max
▪ Proscenium height 30 ft
▪ Stage depth 34 ft
▪ Stage width (wall to wall) 105 ft
▪ Grid height 66 ft
▪ Balcony edge to apron 73 ft
▪ Follow spot throw to apron 95 ft

House Sound
The house sound system is suitable for lectures, playback, and limited variety shows. A Sound Contractor must be secured for anything more complex, the Technical Director can help you determine if the house system is adequate for your production needs and if not, assist with finding the most suitable Sound Contractor. Sound shells and overhead baffles are available for full stage coverage.

Facilities
No facilities, spaces, or equipment except those contracted may be used without prior written arrangements. If additional equipment or facilities become necessary outside business hours the TD will determine if arrangements can be made, and require the initials of the responsible party for billing purposes. The TD will also attempt to find other items you need outside the four walls.

Any technical elements you bring must leave in your truck at the time of load out. Materials left by touring companies will be secured and bought to the attention of your local presenter. Please let our TO know where you are staying, many items have been delivered to hotel lobbies late at night. Local renters who must leave material for later pickup please make arrangements with the Facilities Rental Office no later than the next business day following your rental or storage charges may accrue. Rubbish that is generated incidental to your production will be disposed of by the duty custodian only if bagged or placed in the receptacles provided. You are responsible for disposing of bulk materials, unneeded scenery, and other large materials. A dumpster is provided for your use. Since this is a teaching theater, the donation of technical elements is always appreciated.

Lobby
The sale of refreshments is allowed in the lower lobby. Talent / crew hospitality is usually set up backstage near the dressing rooms. Tables and chairs for registration, product sates, etc. are available on request.

Rigging
The fly system is single purchase, there are pipe and stands to make four 12’ and four 16’ booms.

Wardrobe
The theater has one Star dressing room, a Principles suite and two Chorus dressing rooms, these rooms access the stage through a door up left. The Star dressing room (11’ X 13’) is, is at stage level and can accommodate three persons. There is a separate, attached toilet I shower room. Both of the Chorus dressing rooms are 30’ x 23’ and are set up for 22 persons. The men’s is at stage level and the women’s is one flight up. The Principal’s Suite is also on the upper level and consists of three, three person rooms. All dressing rooms have lighted mirrors, toilet and shower facilities and ClearCom with program monitoring available. A chorus holding area located below the stage is available upon request. Commercial self-service laundry facilities are located nearby.

Parking
Talent / orchestra busses and vans will park along the driveway adjacent to the theater and unload through the backstage doors to the dressing rooms. Parking along this driveway is subject to the rules outlined in the loading dock paragraph below. We will reserve space along the drive for your vehicles if informed in advance. Parking space for 500 vehicles is adjacent to the theater.

The loading dock is 5’ above ground level, has an 8’W x 12’H load in door that opens into a 36’W X 24’L X 21’H scene dock area. The scene dock opens at stage level through another 8’ x 12’ door. The un­covered dock apron is accessed from and opens into the school bus parking driveway.

When school is in session this driveway is closed from 7:30 AM till 8:30 AM and 1:30 PM till 2:30 PM M-F. A 32’ truck can remain on the apron but can not be moved during these times. A 48’ rig can back into the dock but blocks the driveway, please notify us in advance if you have such a truck. FOH equipment may be loaded in through the lobby entrance to the theater orchestra level.

Vehicles can not be left in the student parking lot adjacent to the theater when school is in session. They may be parked along the Murrell Road fence end of the parking lot when arriving early, before and after unload, and overnight. Click here for map.

Electric
One 400A 3 phase and one 200A 3 phase company switches and one 50A 220 outlet are available and located downstage right, 200’ of line will reach from the company boxes to the dock apron if you are operating a production vehicle from there. The house does not have a power distro or line to use with the company switches. The theater has standby generator power for auditorium emergency lights only.